Over the past few years, we’ve had lots of requests to curate events, and launch chapters in countries and communities all around the world. We’ve heard nearly every possible scenario, good and bad. These guidelines provide a high level of quality and consistency to ensure that your events and chapters provide maximum value to its participants. Organizers are expected to abide by the following:
There’s no formal ownership of any city or region (no organizer or team has exclusive rights to a city or community).
Anyone in the community who meets the organizer criteria and has received a license from Project Semicolon Corporate, is allowed to put on an event. In every case, we make sure that any teams close in proximity are connected with each other or teams are at least aware of the new applications in their area before anything is confirmed or authorized by Project Semicolon Corporate.
Organizers are expected to live within (or close by) the community in which they plan to organize unless you have prior approval from Project Semicolon Corporate.
It is the goal of Project Semicolon to empower communities all over the world to have open dialogue about Mental Health. To ensure that you’re addressing the issues important to your community, we require that you only host events where you live. All events hosted by Project Semicolon Chapters must be approved individually and must be added to the events map at www.projectseicolon.com
General Event Requirements
Project Semicolon events can only follow the standard 1 day format. Chapter events are not authorized to host weekend or multiday events without prior approval from Project Semicolon Corporate.
All events must be open to the public (exceptions require specific approval from Project Semicolon Corporate).
No Project Semicolon Chapter Event should have more than 400 active participants. We’ve found that event quality starts to decrease once an event reaches more than 400 attendees. Bigger events mean there are less resources available to attendees (and it can be very overwhelming to have everyone sit through 25 presentations on Sunday night).
All Project Semicolon Event must give proper recognition to global and local sponsors. Our sponsors provide a lot of support for our events, and often times it’s more than just money (attendee resources, mentors, marketing, etc). It’s important we give them the recognition they deserve, especially if you want to create a long-lasting relationship.
Project Semicolon Chapters are Chapters of Project Semicolon and cannot be co-branded. If you are an organization and would like to start a chapter in your city, please answer appropriately during the application process.
All Project Semicolon events must be named according to the following standard:
- [City Name] + Project Semicolon
- [University] + Project Semicolon
- [High School] + Project Semicolon
- [Neighborhood] + Project Semicolon
This helps us keep our branding consistent, and will make it much easier for participants to find events in your city.
All event logos, banners, and other marketing materials must include the following:
- The Project Semicolon logo and image that follows the following format click for format
- The footer text: “ [City Name] + Project Semicolon is a chapter of Project Semicolon Inc.”
This helps preserve and strengthen the global brand (which in turn will help organizers locally). In order to cater for localization, custom names can be added to the intact Project Semicolon Logo.
All Project Semicolon Chapters must use the website builder supplied by Project Semicolon Inc. We will offer a fully customizable solution for you to use as your chapter website portal. No cost to you, and in-house assistance with organizing and growing your chapter online.
All Project Semicolon event websites must contain:
- A header/logo that adheres to the Branding & Naming Requirements (listed above)
- The event’s Coaches, Speaker, and Panelists
- The Project Semicolon Global Sponsor Bar
- A page/section dedicated to online ticketing if you are hosting a ticketed event.
Unless otherwise agreed, all Organizers must use the Website Templates provided by the Project Semicolon development team, with the URL of [City].projectsemicolon.com. Once your Application has been approved you’ll be given instructions for setting up and managing your new chapter website.
Promotion & Press
Rules to remember
- Logos: Use your event’s unique Project Semicolon logo. Never use the Project Semicolon logo without your [city], [school] identifier, and don’t allow journalists to use it (in print or on video). Supply journalists with your customized Project Semicolon logo.
- Your Chapter is a Project Semicolon – not Project Semicolon: Don’t say “Project Semicolon is coming to [city name].” Don’t say your chapter is “Project Semicolon”, or “the official Project Semicolon” Project Semicolon Corporate should be the sole official spokespeople for Project Semicolon and the program as a whole; any journalist seeking comment from Project Semicolon should be routed through our office at email@example.com.
Monetary compensation for Organizing or Facilitating an event is prohibited. Project Semicolon event funds can not be used for personal financial gain.
We recognize that our success is largely due to the work of our Organizers, however we feel there is much more to gain from organizing besides a salary. Financial gain is unfair to sponsors, attendees, and our community who also invest in our mission.
Revenue from ticket sales and sponsorships must be used to cover basic event expenses:
- Food and Drink
- Event Supplies
- Associated Venue costs (wifi, maintenance, security)
- Facilitator Travel and Accommodation
- custom marketing materials
All Organizing teams must have at least one Organizer specifically dedicated to managing the finances and event budget. Delegating someone to watch over finances helps keep your team and HQ on top of all finances and makes communication between everyone much easier.